MINUTES
The Village of Evendale
Regular Council Meeting
October 9th, 2008
The Village of Evendale Regular Council Meeting was called to order by Mayor Apking at 7:00 pm.
Roll call- The following council members were present: Ms. Carolyn Smiley-Robertson, Mr. Stiney Vonderhaar, Mr. John Ranz, Jr., Mr. Bill Puthoff, and Mr. Jeff Albrinck. Mr. Doug Lohmeier was absent and excused. Also present were: Assistant to the Mayor, Jack Cameron; Village Engineer, James Jeffers; Village of Evendale Fire Chief, Rick Cruse; Recreation Director, Dave Nicholas; Village Solicitor, Tim Burke; Economic Developer, and Village Clerk, Barb Rohs.
Mayor Apking presented Ord. # 08-46- ORDINANCE APPOINTING SEAN MCKINNEY AND CHRISTINE MCCORMICK AS VILLAGE OF EVENDALE POLICE OFFICERS AND DECLARING AN EMERGENCY. A motion to read Ordinance #08-46 by title only was made by Ms. Smiley-Robertson, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #08-46 was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ordinance #08-46 as an emergency was made by Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared Ordinance #08-46 adopted as an emergency.
Swearing in of Christina McCormick and Sean McKinney to the Village of Evendale Police Department.
Tara Maddock, Executive Director for the Millcreek Watershed Council recognized the Village of Evendale with the “Celebrate the Creek” award for the Village’s continuing support. Millcreek Watershed Council is a non-profit organization that serves local governments and communities with various support such as reducing the flood risk, education, and outreach to the communities. The long-term vision of the Millcreek is that the creek is an economic, environment and recreational asset to the communities where it is located. Storm water management is an area where they are currently doing a great deal of work.
Gorman Farm Funding request for 2009 and 2010 was presented by Peggy Paff, Executive Director of GHF. (The full presentation will be added to the minutes.)
The presentation was in response to specific questions from Council. Question #1 was what steps to independency have the farm taken. Steps such as selling farm products, holding festivals and annual appeals. Many connections have been made in the community, collaboration with local farms, Princeton Schools, Dan Beard Council, and SVP. GHF would like to be bring the farm to schools through an outreach program. Currently the Endowment has $800,000. GHF is trying to identify another source of income.
Question #2 was what does GHF feels the role of the Village has to the farm. GHF feels the Village support the farm on some level, help get the word out to the community, encouraging volunteer and membership.
Question #3 was does GHF feel the role of the residents of the Village of Evendale play to the success of GHF. Residents can use the trail systems, benefit from fresh purchasing fresh produce and animal product, participating in educational opportunities, festival and financial support the farm through membership and appeal.
The other questions pertained to capital improvements, capital expenditures, 5 year strategic goals, and challenges. The capital improvement funds for 2009 and 2010 will be used for additional fencing, building maintenance, possible expansion of chicken house, and acquiring of new farm equipment. Additional services that the Village has provided GHF are grass cutting; service at events and the funding of restrooms in new pavilion in 2009. Surplus funds in the last two years have gone to strategic planning, bridge project and contribution to a Board Directed Endowment. No surplus in 2008 is expected. 5 year strategic plan highlights will be to identifying a new 1revenue resource, staff retention, building a strong Board of Trustees, strengthen the collaborative partnerships, continue
programming and development. Some challenges GHF foresees in the future is that the becoming self sufficient in seven years was a goal set too high; the Dan Beard Council mission creep into the farm is something that has to be managed; and the present economic state.
Mr. Ranz questioned if the civil war enactment will be replaced next year. Ms. Paff stated that the original plan was to have it for 2 years and then every other year. It will not be held in 2009 but will be reviewed to go back offered in the future.
Mr. Albrinck questioned if GHF feels the Village of Evendale will always be contributing at some level. Ms. Paff stated that if the Village is benefiting from the Farm than she feels that support at some level would be anticipated. Ms. Paff stated the GHF is still asking for full funding because it is still within the 7 years of the original contract. The Village does not support 100% of GHF’s budget. The current funding only supports 65% of the GHF budget. Mr. Albrinck asked what the farm is going to do to decrease the Village funding in the future? Peggy feels the Board has held the Farm back in development because it is mainly Evendale driven. Peggy feels the collaboration with Dan Beard Council will help the farm in many different areas. Susan Van Amerogen wants to
reenergize the Board. There have been great strides in the animal and meet production in getting the GHF name out. The farm needs to be able to find the second source of income to take place of the funding of the Village.
Carolyn Smiley-Robertson would like to document the original assumptions and the reasons for GHF not achieving the goals.
Mayor Apking and Bill Puthoff both stated that they did not believe the Farm could be self-sustaining in 7 years. They also felt there was not an expectation that the farm would not be self-sustaining in the 7 years.
There are about 400 volunteers and the number of hours the equaled to 7 full time employees.
The discussion about Erickson Development will be on the agenda in November. Erickson could not attend this meeting.
Mayor Apking presented the consent calendar. Mr. Puthoff made the motion to accept the consent calendar, seconded by Mr. Vonderhaar and unanimously approved.
Report of Mayor and Council Committees:
The town meeting, November 9, chairperson is Jeff Albrinck.
Jeff Albrinck thanked the police and fire during the power outage. There will be a debriefing with all departments. The Village is bringing in an outside adviser to make sure the Village funds are safe.
Ms. Smiley-Robertson recognized the service department for their fine work. With-in 17 days all tree limbs were collected.
Mayor Apking pasted out statistics on the Cultural Arts Center. The CAC had 30 students from Lakota to meet with CF Payne. There are 78 students currently enrolled. 33 classes are being offered. Ms. Vonderhaar will display her photography in December. The expenses include the computers, drum sets and tables. A projector will be purchased in the future. Income and expenses come in and out of the general fund.
Presentation of Ordinances and Resolutions:
Mayor Apking presented Res. #08-11 RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR. A motion to read Res. #08-11 by title only was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Res. #08-11 was made by Mr. Ranz, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Res. #08-11 as an emergency was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared Res. #08-11 adopted as an emergency.
Mayor Apking presented Ord. #108-45 ORDINANCE AUTHORIZING THE HIRING OF KATHERINE DIVIS AS PART-TIME CULTURAL ARTS CLERK AND DECLARING AN EMERGENCY. A motion to read Ord. #08-45 was made by Mr. Puthoff, seconded by Ms. Smiley Robertson and approved on roll call. A motion to suspend the second and third readings of Ord. #08-45 was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt Ord. #08-45 as an emergency was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared Ord. #08-45 adopted as an emergency.
Mayor Apking presented Ord. # 08-47 APPROVING ADDITIONAL APPROPRIATIONS IN VARIOUS FUNDS AND DECLARING AN EMERGENCY. A motion to read Ord. #08-47 was made by Mr. Puthoff, seconded by Mr. Albrinck and approved on roll call. A motion to suspend the second and third readings of Ord. #08-47 was made by Ms. Smiley-Robertson, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ord. #08-47 as an emergency was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord. #08-47 adopted as an emergency.
Other business
Mr. Puthoff went through a check list of street signs that need to be fixed. The lighting samples have received some negative feedback on sample lighting. Mr. Jeffers is going to talk to Bill Mechley to get other samples. Residents are urged to call the Village to say if they like or dislike the lights. Other options will be explored.
Mr. Puthoff feels that the Village may find a way to enforce our code without putting the house back into code. The Village should think of citing the property every single day.
Mr. Jeffers updated council on various road projects. The signalization of the lighting will be deactivation until the permanent signals are installed.
A motion was made to go into executive session by Mr. Vonderhaar and seconded by Mr. Puthoff and unanimously approved.
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Mayor
Attest:
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Village Clerk
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